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Streamline Your Asset Lifecycle from Start to Finish

Asset Optima simplifies asset management by guiding you through the entire asset lifecycle—from initial registration to disposal. Here’s how the software helps you manage your assets efficiently.

  • Asset Registration
  • Asset Tracking & Usage
  • Purchase Requests & Orders
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Workflow

Streamline Your Asset Lifecycle from Start to Finish

Asset Optima simplifies asset management by guiding you through the entire asset lifecycle—from initial registration to disposal. Here’s how the software helps you manage your assets efficiently.

Asset Registration

  • Start by registering new assets using the asset registration tool.
  • Input critical details like specifications, subcategory, parent asset location, and ownership.
  • For complex systems, use Child Asset Registration to add and link sub-assets.
  • Generate unique Asset ID Codes, QR codes or barcodes for easy tracking.
  • Link assets to relevant maintenance contracts (CMCs or AMCs) to ensure ongoing support.

Asset Tracking & Usage

  • Once registered, track your assets in real-time
    through the dashboard.
  • Check-in and check-out assets to ensure proper usage and
    accountability.
  • Monitor asset status and performance across departments.
  • Track both parent and child assets in real-time through the
    dashboard.

Purchase Requests & Orders

  • Create and approve purchase requests directly from the platform.
  • Convert approved requests into purchase orders with the click of a button.
  • Track purchase orders through their entire lifecycle, ensuring smooth procurement.
  • Once goods are received, issue a GRN to verify that all items match the purchase order.

Maintenance

  • Schedule maintenance tasks automatically based on asset performance or usage according to the maintenance contracts.
  • Automatically generate work orders based on contract terms, ensuring compliance with the agreed maintenance schedule.
  • Create work orders for repairs or upgrades and assign them to relevant teams.
  • Receive alerts for upcoming maintenance or tasks overdue.

Contract Management

  • Manage all maintenance contracts (CMCs, AMCs) in one place.
  • Link contracts to relevant assets and purchase orders for full transparency.
  • Track key contract details such as service intervals, renewal dates, and service provider performance to ensure compliance.
  • Ensure that every asset covered under a maintenance contract receives the required service to prevent downtime and extend its life.

Supplier Invoices

  • Match supplier invoices to the corresponding purchase orders and contracts.
  • Link supplier invoices to your maintenance contracts for easy tracking and
    payment.
  • Ensure that services rendered under CMCs or AMCs are billed correctly and maintain a full audit trail for compliance.
  • Ensure accurate payments and maintain a full audit trail for procurement
    activities.

Asset Performance Monitoring

  • Track key performance indicators (KPIs) to understand how assets are functioning.
  • Use dashboards to monitor uptime, downtime, and maintenance costs.
  • Use performance metrics to identify potential issues within sub-assets.
  • Generate reports for asset utilization and lifecycle analysis.

Inventory Management

  • Keep track of spare parts and inventory levels needed for asset maintenance.
  • Automate reordering processes to ensure you always have necessary parts
    on hand.

Asset Disposal

  • When an asset reaches the end of its lifecycle, initiate the disposal process.
  • Track the asset’s disposal history, ensuring compliance with disposal regulations.
  • Archive the asset’s data for future audits or reference.

Report Generation

  • Generate detailed reports for any module, from asset performance to maintenance history.
  • Customize your reports to focus on specific data points or time periods.
  • Export reports in PDF or Excel formats for easy analysis, sharing, and compliance tracking.

Visual Representation

Flow Diagram

Display a visual workflow diagram showing how a user interacts with the software at each step. The diagram can include arrows pointing from Asset Registration to Tracking, Purchase requests, Maintenance, Performance Monitoring, and finally to Asset Disposal.

Include Child Asset Registration under Asset Registration with a smaller node branching off from parent assets, showcasing how sub-assets are added and linked.

Example steps in the diagram

Asset Optima Solution

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